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Time keeping software?

Offline jonkovach Posted 09-03-2010 - 11:09 AM
Post: #1
Administrator
320 Posts
Administrator

Onyx Version:
X11
Printer(s):
HP z6100, Mimaki JV33-160, HP Latex 370

Hi all,

Just wondering what other printshops/prepress operations use for time keeping? We do it the old fashioned way here - on paper, with a pen - but wondering if there is any really nice (and EASY to use) software out there that is made for doing this kind of thing?

All we track is the customer name, job number, and time spent. There are other operation codes, but we typically slug all our art time under one operation. Simple is easy, and it takes less time than breaking out scanning, retouching, setup, color matching, etc....

Thanks!
Jon

He who limps is still walking.
~Stanislaw J. Lec

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Offline Scott Posted 09-03-2010 - 11:55 PM
Post: #2
OnyxTalk Admin
563 Posts
OnyxTalk Admin

Onyx Version:
N/A
Printer(s):
N/A

Good topic, and relevant right now for me. My boss and the owner are wanting me to fill out logs of all the jobs printed, media/substrate and size, in order to calculate how much work is going on in the dept. Most of this data is already logged within Onyx, except with multiple copy jobs on my 9840UV.

Is the intention of this to track workload and productivity or is it for billing purposes, etc?

I'm trying to brainstorm good solutions as well for tracking data within my dept and exactly how and what to track, so I'm interested in others responses. If you don't mind I'll post more thoughts on this later.

Scott Manwaring / Administrator
OnyxTalk.com - Global Support Community
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Offline Fingers Posted 09-06-2010 - 04:02 PM
Post: #3
Frequent Flyer
141 Posts
Frequent Flyer

Onyx Version:
7.3.2
Printer(s):
Hp5000, HP5500, Mimaki JV3

We use a combination of printmetryx, the ripqueue's print logs, and our consumable purchase breakdown to track print time, media type, redo's, true costs vs estimates etc. Haven't managed to find a one component solution to the tracking. Sounds as if the logs and PrintMetryx will cover what you need Scott?

Finishing is a bit harder to track time wise. We resort to stopwatch, flipchart, and spreadsheets to get average times for different types of finishing... so if 30m of roller banners are going through, the whole batch will be timed start to finish, rather than individually. But an average time per unit will surface eventually. We tie that together with the print notes to give us overall true costs vs sales prices...

It's clumsy but works for us.

I imagine that prepress would be easily timed using a clockon/clockoff app linked with a database of some sort. I use QuickBooks, and it has job timers. I know something similar is available in BUsiness Contact Manager for Outlook too.

I'd love a better way to track the finishing times... it's a bit stone aged compared to the reporting from the RIP.

Regards,
CRaig
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Offline MarcoRoos Posted 09-16-2010 - 12:24 AM
Post: #4
Frequent Flyer
222 Posts
Frequent Flyer

Onyx Version:
ALL
Printer(s):
ALL

(09-06-2010 04:02 PM)Fingers Wrote:  We use a combination of printmetryx, the ripqueue's print logs, and our consumable purchase breakdown to track print time, media type, redo's, true costs vs estimates etc. Haven't managed to find a one component solution to the tracking. Sounds as if the logs and PrintMetryx will cover what you need Scott?

Finishing is a bit harder to track time wise. We resort to stopwatch, flipchart, and spreadsheets to get average times for different types of finishing... so if 30m of roller banners are going through, the whole batch will be timed start to finish, rather than individually. But an average time per unit will surface eventually. We tie that together with the print notes to give us overall true costs vs sales prices...

It's clumsy but works for us.

I imagine that prepress would be easily timed using a clockon/clockoff app linked with a database of some sort. I use QuickBooks, and it has job timers. I know something similar is available in BUsiness Contact Manager for Outlook too.

I'd love a better way to track the finishing times... it's a bit stone aged compared to the reporting from the RIP.

Regards,
CRaig

We have a lot of customers asking for this kind of tools. The question I always ask myself if it is something you would like to measure continuesly or just with an interval. My impression is that most people only want to know if they're still on the right track and things aren't way off compared to the average.

The biggest problem is discipline, since everyone has to register what she/he's doing.
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